Vantuity builds AI automation workflows that remove the manual data entry sitting between your tools — then monitors and tunes them so they keep working. Based in Europe, working with businesses from 5 to 200 people.
17 hrs/wk reclaimed on this workflow alone. 0 manual touches since deploy.
Last calibration: 3 days ago.
RECEIVE → PARSE0.4s avg
VALIDATE → SYNC0.9s avg
ERROR RATE (30D)0.6%
0+
WORKFLOWS DEPLOYED
0hrs
AVG. WEEKLY TIME RECLAIMED
2 days–1 wk
AVG. TIME TO FIRST DEPLOY
// Who we help
Find your situation below
Every business has a different flavour of the same problem: a person retyping things a computer should be handling. Pick the one that sounds like yours.
AI automation for logistics & freight brokerages
Rate confirmations, BOLs and delivery paperwork arrive as PDFs and email attachments, then someone retypes them into your TMS. We read those documents, validate them against the load, and post them automatically — with a human review queue for anything the system isn't confident about.
Document intake: rate cons, BOLs, PODs parsed and filed automatically
Carrier check-in emails answered and logged without a dispatcher touching them
Invoice matching against load data before it hits accounting
Exception alerts when a document doesn't match the expected load
AI automation for marketing & creative agencies
Your team bills by the hour, then loses hours to status updates, timesheet chasing and turning call notes into client recaps. We automate the admin layer around the work so your billable people stay billable.
Call transcripts turned into client recap emails and task lists
Project status pulled from your PM tool into a weekly client update
Inbound lead qualification and routing straight into your CRM
Timesheet reminders and reconciliation that don't need a human nag
AI automation for e-commerce operations
Support tickets, supplier emails and inventory spreadsheets all need someone reading and re-entering. We connect them so orders, returns and stock levels move without a person copying between tabs.
Tier-1 support triaged, drafted and routed with human approval
Supplier confirmations and POs parsed into your inventory system
Return and refund workflows handled end to end within policy
Daily stock and margin digest assembled from every channel
AI automation for accounting, legal & consulting firms
Client intake, document collection and file setup eat the first hour of every engagement. We automate the paperwork chain so your team starts on the actual work.
Client intake forms turned into matter/engagement files automatically
Document chasing: automated follow-ups until the checklist is complete
Contract and statement data extracted into your practice system
Deadline and compliance calendars built from incoming documents
AI automation for clinics & healthcare administration
Front-desk staff spend their day on the phone, on referrals and on insurance forms. We automate the administrative paperwork — never the clinical decisions — so the desk can look up at the patient in front of them.
Referral letters and intake forms parsed into the practice system
Appointment reminders, confirmations and rescheduling handled automatically
Insurance pre-auth paperwork prepared and pre-filled for staff review
Built to respect your existing privacy and access controls
// Services
Three ways we plug into your operation
Scoped as a fixed engagement or an ongoing retainer — built around the systems you already run, not a platform you have to migrate to.
01 / AUDIT
Workflow Diagnostic
We map every manual handoff across your tools and rank them by hours lost per week — before a single line of automation gets built.
02 / BUILD
Automation Build
Custom AI agents and integrations that connect your CRM, inbox, and internal tools into one self-running process.
03 / CALIBRATE
Ongoing Tuning
Monthly review of what's breaking, what's drifting, and what new process is ready to be automated next.
// Process
How an engagement actually runs
Four stages, always in this order — because skipping the audit is the most common reason automation projects fail.
01
Diagnose
We shadow your team for a week and log every repetitive task by hand.
02
Design
You get a workflow map showing exactly what gets automated and what stays human.
03
Deploy
We build inside your existing stack — no new platform for your team to learn.
04
Calibrate
We monitor accuracy weekly and retrain or adjust before small errors compound.
// FAQ
Questions we get before every audit
If yours isn't here, the chat in the corner will answer it — or email us and a human will.
How much does AI automation cost for a small business?
A workflow audit is a fixed fee. Most builds land between a few thousand and low five figures depending on how many systems are involved. We quote after the audit, never before — guessing at scope is how automation projects go wrong.
Do I need to replace my current software?
No. We build inside the tools you already use — your CRM, inbox, spreadsheets and internal systems. There's no new platform for your team to learn and no migration project.
How long does an AI automation project take?
About one week for the audit, and then two days to a week to first deployment. You see the workflow map and approve it before anything gets built.
Will automation replace my staff?
We automate tasks, not roles. In practice the work that disappears is data re-entry and copy-paste between systems, and the people doing it move to work that actually needs judgment.
What happens if the automation breaks?
Everything we deploy is monitored — we track error rates and processing times, and fix drift before it compounds. That monitoring is what the calibration retainer covers.
Ready to see what's costing you hours?
A workflow audit takes one week and tells you exactly where automation pays for itself. No obligation to build anything afterwards.
EMAIL support@vantuity.com
REPLY within 1 business day
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